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In this 15 min webinar we can see how to edit the new Quick Access Toolbar that was introduced in Office 2007 and 2010. We can add, remove and reorganize buttons or icons to suit our particular needs and applications. See our range of Microsoft Office courses here.
To add a command to the Quick Access toolbar, follow these steps:
1. To the right of the Quick Access toolbar, click the tinyarrow button to open the drop-down menu:
- Customize the Quick Access Toolbar. If you just want a few commands on your fingertips, you want to use the Quick Access Toolbar. Those are the icons that are above the Ribbon and they are always on no matter what tab you are on in the Ribbon. To customize the Quick Access Toolbar, open or create an Excel, Word, or PowerPoint document.
- I tested this problem in 15) Excel, Quick Access Toolbar worked fine in my environment. I suggest you check if this issue appear all Office programs, and then upgrade to the latest version of Office.
2. Near the bottom of the menu, click More Commands....
The Outlook Options dialog box opens, showing the Quick Access Toolbar options. Thelist box on the right shows the commands that are currently shown on the Quick Accesstoolbar. The box on the left contains commands that you can add to the Quick Access toolbar.
The Choose commands from drop-down menu above the left box shows Popular Commands.Evidently, the Open in New Window command aren't popular enough to make the cut, because theyaren't on the list. Fortunately, you can use the Choose commands from menu to display morecommands.
3. From the Choose commands from drop-down menu, chooseAll Commands.
4. Scroll down the All Commands list to select Open in NewWindow, and then double-click a command or click the Add button between the two listboxes to add the command to the box with the Quick Access toolbar commands.
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Press O to jump down to the commands that begin with O. That makes it a shorter scrollto get to the Open in New Window command. Now that you've filled the list with your desiredcommands, it's time to arrange them to your liking.
5. In the Customize Quick Access toolbar list box, select acommand, and then use the up and down arrow buttons on the right to arrange them in an order thatworks best for you.
To make it easier to find your new commands, you can add one or two separators described in theprevious tip. For example, you may want to group the related Send/Receive All Folders andUndo commands together:
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6. Click OK to close the Outlook Options box andadmire your newly configured Quick Access toolbar.
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For even greater time savings, you can use keyboard shortcuts to run the commands on the QuickAccess toolbar. The commands are numbered from left to right, so, you can choose themwith the Alt key and the number:
Note: You can add a command to the Quick Access toolbar from the ribbon byright-clicking the button and choosing Add to Quick Access Toolbar:
See also this tip in French:Comment ajouter des commandes à la barre d'outils Accès rapide dans Outlook.